Business Details
40 Years
experience
Your Trusted Event Planning Partner in Maidenhead
Established in 1986, Conference Contacts has built a reputation as a leader in global event management and venue finding. Our team combines over 35 years of industry expertise with a passion for creating unforgettable experiences tailored to each client's unique needs. With a focus on innovation and meticulous attention to detail, we offer comprehensive services including venue sourcing, delegate management, event production, and virtual meeting solutions. Our seasoned professionals leverage an extensive network of international contacts to deliver seamless events for groups ranging from 2 to 5,000 delegates.Recognized for our commitment to excellence, we maintain strong relationships with prestigious venues worldwide while prioritizing cost-effective solutions that maximize client ROI. Our accreditations and long-standing industry partnerships reflect our dedication to maintaining the highest standards of service delivery.
Services
Venue Finding
Event Management
Delegate Management
Event Production
Roadshows
Team Building
Travel Incentives
Reward & Recognition
Virtual Meetings
Details
- Year established: 1986
Highlights and features
- 35+ years of global event management experience
- Access to exclusive venues worldwide through established partnerships
- Bespoke event technology solutions for delegate engagement
- Dedicated account management from concept to execution
- Proven track record with high-profile international events
What people say
Seamless event delivery
Exceeds expectations
Global venue expertise
Reliable partnerships
Creative solutions
Services
Venue Finding
Our venue finding service leverages 35 years of industry relationships to identify unique global locations matching your event's requirements. We provide comprehensive site evaluations, negotiate competitive rates, and ensure venues align with your brand identity. From initial brief to final selection, our team manages the entire process to save clients time while delivering exceptional value.
Event Management
Full-service event management covers every aspect from concept to execution. Our experienced team handles logistics, supplier coordination, and on-site management for events of all sizes. We specialize in creating tailored experiences that align with client objectives while maintaining strict budget control and quality assurance throughout the planning process.
Delegate Management
Our bespoke delegate management system combines cutting-edge technology with personalized service. We handle registration, communication, and logistical support to ensure smooth attendee experiences. The service includes customized check-in processes, real-time updates, and dedicated support channels to enhance participant engagement throughout the event lifecycle.
Event Production
Event production services transform concepts into immersive brand experiences. Our creative team designs custom environments, manages technical requirements, and implements innovative content delivery methods. From stage design to digital integration, we provide tailored production solutions that align with event objectives and brand messaging.
Virtual Meetings
Virtual event solutions combine technical expertise with creative content delivery. We develop customized digital platforms for meetings, conferences, and team-building activities. Our services include platform selection, interactive content creation, and technical support to ensure engaging virtual experiences that maintain brand consistency and achieve communication goals.
People
Denise Ellis
CEO
Founder with 35+ years in event management, previously working in five-star hotels across the UK and South Africa. Recognized for exceptional industry contacts and client-focused approach to event planning.
Antony Waite
Managing Director
20-year event industry veteran with expertise in global project management and venue negotiation. Specializes in combining meticulous planning with innovative solutions for corporate clients worldwide.
Penny Lewis
Client Services Director
30+ years experience in international event delivery, specializing in brand integration and creative event concepts across multiple business sectors for high-profile clients.
Sophie Buchan
Project Director
Over 10 years in hospitality and events, managing large-scale productions for prestigious organizations. Focuses on client collaboration to deliver customized, memorable event experiences that exceed expectations.
Ollie Gill
Sales Manager
Brings fresh perspective to client briefs with 7 years running corporate accommodation services and prior experience in event teams for luxury brands, combining entrepreneurial approach with industry knowledge.
Questions
What types of events do you specialize in?
We handle corporate events of all sizes including conferences, incentives, product launches, roadshows, and virtual meetings for groups ranging from 2 to 5,000 delegates.
How do you select appropriate venues?
Our venue selection process combines client briefs with creative brainstorming, followed by detailed evaluations of availability, suitability, and cost-effectiveness through our global network of contacts.
Can you manage international events?
Yes, we specialize in global event management with extensive experience organizing events across Europe, North America, and Asia, supported by our international venue partnerships.
What technology do you use for events?
We employ modern delegate management systems and virtual event platforms tailored to each client's needs, ensuring efficient registration, communication, and engagement throughout the event lifecycle.
How do you ensure event success?
Through detailed planning, regular client communication, and our proven six-stage venue finding process, combined with experienced on-site management and post-event evaluation procedures.
What support do you provide during events?
We offer comprehensive on-site support including logistics coordination, technical assistance, and real-time problem solving, with dedicated team members available throughout the event duration.
