Business Details
Your Trusted Online Recruitment and Workforce Management Solution
Keystone Talent Bank revolutionises workforce management for educational institutions and public sector organisations by providing a comprehensive cloud-based platform for hiring and managing temporary and permanent staff. Our solution streamlines compliance, timesheet, and payroll processes while enhancing student employability and careers programmes. Hosted securely on Amazon Web Services with ISO27001 and Cyber Essentials certifications, our white-label platform offers 24/7 access to a customised talent pool. We automate compliance checks, visa management, and working hour controls to ensure audit-ready operations. Our smart timesheet system eliminates paper-based processes, integrating seamlessly with existing payroll systems or offering a complete payroll solution. Deployed across UK universities and NHS trusts, our platform reduces agency fees by up to 75% while improving staff retention through instant access to qualified candidates.With flexible deployment options via G-Cloud and PfH frameworks, we provide tailored solutions for higher education, healthcare, and housing sectors. Our patented processes handle complex requirements for occasional teaching staff, clinical personnel, and administrative workers with automated contract generation and tariff-based pay rates. As an ISO9001, ISO14001, and ISO27001-certified organisation, we combine environmental responsibility with information security excellence. Our platform processes nearly 2 million temporary work hours annually, demonstrating proven value for leading UK institutions.
Services
Online Recruitment
Compliance Management
Timesheet Services
Payroll Processing
Student Employability
NHS Workforce Solutions
Visa Compliance Checks
Cloud-Based HR Tools
Highlights and features
- We offer 24/7 cloud-based recruitment solutions with global accessibility
- Our platform automates compliance checks for right-to-work and visa expiration
- We guarantee 75% cost savings compared to traditional staffing agency fees
- Our ISO27001-certified system ensures secure data management and compliance
- We provide tailored modules for complex workforce requirements in education and healthcare
Associations and certifications
- ISO9001
- ISO14001
- ISO27001
- Cyber Essentials
Services
Online Recruitment
Our cloud-based recruitment platform enables instant access to qualified candidates through custom databases and job advertisements. The system automates candidate matching and streamlines hiring processes with three-click functionality. With global 24/7 availability, organisations can manage their entire recruitment lifecycle through a single secure interface.
Compliance Management
Automated compliance checks ensure adherence to UKVI regulations through digital document verification and visa expiration tracking. The system enforces working hour limits and maintains full audit trails for regulatory inspections. Hard controls prevent non-compliant working while providing real-time compliance monitoring for all temporary workers.
Timesheet Services
Smart electronic timesheets automatically aggregate working hours across multiple assignments with term-time rule configurations. Managers can approve timesheets remotely through any device, eliminating paper-based processes. The system integrates with existing payroll systems or operates as a standalone solution with automated payroll processing.
Payroll Processing
Our integrated payroll solution handles payment processing for temporary workers with automated contract generation and tariff-based pay rates. The system provides cost controls and management reporting while offering flexible deployment options. Organisations can choose between full payroll outsourcing or integration with existing financial systems.
Student Employability
The platform enhances student career opportunities through rich online profiles that showcase skills and availability to universities and external partners. Institutions gain insights into student work activity while students access global work opportunities. The system supports learning-while-earning initiatives through structured work assignment management.
Questions
How does Talent Bank improve university staffing processes?
Our platform automates compliance checks, streamlines timesheet management, and reduces agency fees by up to 75% through direct access to qualified candidates.
Is Talent Bank compliant with UK data security standards?
Yes, we're ISO27001 and Cyber Essentials certified, ensuring secure cloud-based operations for sensitive workforce data.
Can NHS trusts access Talent Bank services easily?
Yes, we're available through the Crown Commercial Service G-Cloud framework for direct procurement by NHS trusts.
How does the platform handle international workers?
Our system automatically manages visa expiration dates and right-to-work compliance for global workforce recruitment.
What support options are available?
We provide implementation support and ongoing assistance through our dedicated customer service team.
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