Business Details
Expert Venue Sourcing & Accommodation Booking Services
Established over three decades ago, tobook has built a reputation as a trusted partner in sourcing venues and managing accommodation bookings for corporate clients. Our team of specialists combines extensive industry experience with a commitment to personalized service, ensuring clients receive tailored recommendations that align with their specific needs. We pride ourselves on maintaining impartiality while collaborating exclusively with venues and suppliers renowned for service excellence. Our free venue-finding service is underpinned by strong negotiation skills, access to exclusive venues, and a dedication to building long-term client relationships.With a proven track record of delivering competitive pricing and exceptional customer care, we support clients from initial brief to post-event, ensuring a seamless experience. Our ethos of service excellence, combined with regular industry engagement through expos and venue visits, reinforces our position as a reliable authority in event planning solutions.
Services
Venue Sourcing
Accommodation Booking
Event Planning
Corporate Rate Negotiation
Venue Recommendations
Highlights and features
- We offer over 30 years of specialist experience in corporate venue sourcing.
- Our free service includes access to exclusive venues not listed elsewhere.
- We provide tailored recommendations based on your specific event requirements.
- Our team negotiates competitive rates directly with venues on your behalf.
- We maintain impartiality by working exclusively with venues proven for service excellence.
What people say
Personalised and friendly service
Prompt response
Highest calibre of operation
Great support
Excellent customer care
Services
Venue Sourcing
Our specialist team identifies venues tailored to your corporate events, including conferences, meetings, and product launches. We handle negotiations and provide multiple options to match your budget and requirements. With access to exclusive venues, we ensure your event space aligns perfectly with your vision.
Accommodation Booking
We manage group and individual accommodation bookings through our bespoke system. Our team negotiates annual corporate rates and ensures compliance with safeguarding policies. Clients receive detailed reporting and dedicated support throughout the booking process for seamless stays.
Corporate Rate Negotiation
Leveraging industry relationships, we secure competitive pricing and contractual terms with venues. Our ongoing rate reviews ensure clients benefit from the best available offers. This service includes managing all contractual details and updating booking systems with approved rates.
Venue Recommendations
Based on your event criteria, we provide curated venue suggestions with comprehensive profiles. Our recommendations consider location, capacity, and amenities. Clients receive detailed proposals including venue contacts, pricing, and logistical information to support informed decisions.
Event Planning Support
From initial planning to execution, we offer guidance on event logistics, hybrid event requirements, and team-building activities. Our support includes venue coordination, supplier recommendations, and ensuring all event elements align with client objectives and brand identity.
People
Karen Guile
Director
With over 30 years in the events industry, Karen leads tobook's commitment to exceptional service. She ensures client needs are met through strategic partnerships and a focus on service excellence, combining industry expertise with empathetic client relationships to drive the company's growth.
Questions
What types of venues can you source?
We source venues for conferences, meetings, product launches, awards dinners, and team-building events, including unique spaces like museums, theatres, and outdoor locations.
Do you charge for your venue-finding service?
No, our venue-finding service is completely free for corporate clients, with no hidden fees or charges.
How do you ensure venue quality?
We partner exclusively with venues proven for service excellence, and our team regularly visits venues and attends industry events to maintain quality standards.
Can you help with international events?
Yes, we have extensive global connections and experience in managing international events across various industries.
What accommodation services do you offer?
We provide bespoke group and individual hotel bookings, rate negotiations, safeguarding compliance, and a dedicated booking system with reporting capabilities.
How do you handle event accommodation bookings?
Our bespoke system manages bookings with automated confirmations, reminders, and dedicated account management support for any changes or cancellations.
