Business Details
25 Years
experience
Professional Document Scanning Services
Established in 2001, we are a family-run document management business with over two decades of experience serving clients nationwide. Our team of 30 professionals specialises in secure document scanning, digital storage, and physical document management, utilising our proprietary eFile Cloud software. Fully accredited with ISO 9001:2015 and ISO 27001:2013 certifications, we adhere to BS10008 standards for legal admissibility of electronic records. Our premises and vehicles feature 24-hour surveillance, access control, and fire protection to ensure data security. All staff undergo DBS checks and operate under non-disclosure agreements, reflecting our commitment to confidentiality and professional liability insurance.We combine the flexibility of a small business with the capacity to handle large-scale projects, having digitised millions of documents for sectors including finance, healthcare, and education. Our environmentally conscious approach includes recycling shredded paper to reduce carbon footprints. With a proven track record of transforming document management processes for hundreds of clients, we prioritise client satisfaction through tailored solutions and ongoing support.
Services
Document scanning
Digital storage
eFile Cloud software
Document shredding
Large format scanning
Details
- Year established: 2001
Highlights and features
- We have over 20 years of experience in document management solutions
- Our ISO 9001 and ISO 27001 certifications demonstrate quality and information security
- We operate from fully secured premises with 24/7 surveillance and access control
- Our team of 30 professionals handles projects of any scale with flexibility
- We recycle all shredded paper to support environmental sustainability
Associations and certifications
- ISO 9001:2015
- ISO 27001:2013
- ICO registered
What people say
Excellent service
Free up office space
Professional and reliable
Easy to use eFile Cloud
Secure and efficient
Services
Document scanning
We convert physical documents into searchable digital formats using high-resolution scanning equipment. Our process handles everything from small receipts to A3 documents, with optional colour scanning for critical materials. Clients benefit from reduced physical storage needs and instant text-searchable archives that improve workflow efficiency.
Digital storage
Our ISO-certified eFile Cloud platform provides secure digital document management with automatic backups and granular user permissions. Businesses gain 24/7 access to files from any device while maintaining strict data control. The system supports multiple file types and features full-text search capabilities across millions of documents.
Document shredding
We offer confidential document destruction services with certified chain-of-custody procedures. All shredded material is recycled, supporting environmental sustainability while maintaining strict data protection compliance. Clients receive certificates of destruction for audit purposes, ensuring GDPR and other regulatory requirements are met.
Large format scanning
Our specialist equipment handles oversized documents up to A0 size, including architectural plans, engineering drawings, and technical schematics. The digital conversion preserves fine details while enabling easy sharing and storage. This service is particularly valuable for construction, manufacturing, and design industries managing large technical documents.
eFile Cloud software
This proprietary cloud platform enables comprehensive digital document management with features like folder organisation, activity logging, and document portals for client collaboration. Users benefit from automatic backups, drag-and-drop uploads, and advanced search functionality that extends to document content rather than just file names.
Questions
How much does document scanning cost?
We provide custom quotes based on volume and requirements. Contact us for a free estimate with no obligation.
Is my data secure during scanning?
Yes, we use ISO 27001-certified processes, tracked vehicles, secure premises with 24/7 surveillance, and NDAs for all staff.
Do you offer cloud storage options?
Yes, our ISO-certified eFile Cloud platform provides secure digital storage with automatic backups and granular access controls.
What document sizes can you handle?
We scan from small receipts up to A0-sized documents, including specialist handling for fragile or oversized materials.
Can you help with document organisation?
Yes, we offer indexing services and document sorting to ensure your digital files maintain logical organisation and accessibility.
What happens to physical documents after scanning?
We can securely store, shred (with certificate), or return original documents based on your specific requirements.
Reviews (4)
Jacque Aitken
Jan 19, 2022
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We had 644 lever arch files full to capacity to scan. The files were collected from our office, fully scanned and then shredded. A demonstration on how to navigate the e-files was provided, which is very straightforward. Very clear scans and no problems at all. The service is friendly and helpful, and it was all made very easy for us. Thoroughly recommended and I'm happy to say we're now paper-free.
Caroline Haskins
Jan 11, 2021
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Great customer service and excellent communication. E File scanned all our paperwork from the last 7 years and provided a faultless service throughout.
Ian Hass
Nov 27, 2020
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E File have been fabulous in replacing my old fashioned archives with digital editable PDF's - service is amazing!
Elaine Lansdell
Oct 28, 2020
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The fantastic team at E File are a pleasure to deal with and very professional. Documents are collected at our convenience and the team are always on hand to support us. The secure online access makes locating archived documents simple which is a must whilst we are working remotely. Highly recommended!
