Business Details
Reliable Photocopier Solutions in Worcester
Established by a seasoned industry professional with over four decades of experience, our company has been delivering tailored document solutions since 2003. Beginning as a trainee copier engineer in 1987, our founder cultivated extensive technical expertise while serving global corporations before launching Richard Coglan Limited. Our team combines deep industry knowledge with a commitment to customer satisfaction, offering state-of-the-art photocopiers, managed print solutions, and comprehensive servicing.We specialise in optimising document workflows for diverse environments, from large corporations to home offices, supported by a dedicated technical department with 40+ years of collective experience. Our proactive approach includes automated toner monitoring, transparent pricing structures, and flexible rental agreements designed to meet evolving business needs across the Midlands and surrounding regions.
Services
Photocopier Rental
Sales
Servicing & Repairs
Managed Print Solutions
School Copiers
Highlights and features
- We offer 40+ years of combined technical expertise in office print solutions
- Our all-inclusive rental plans eliminate hidden costs and long-term commitments
- We provide same-day technical support and proactive maintenance services
- Our DBS-checked engineers deliver school-specific compliance and safety standards
- We implement automated toner monitoring systems for uninterrupted operations
Services
Photocopier Rental
Our photocopier rental service provides businesses with cost-effective access to advanced document solutions. With monthly plans starting at 49, clients receive fully maintained machines including toner, servicing, and technical support. The flexible agreements allow upgrades or cancellations with one month's notice, while automated meter readings ensure accurate billing for additional pages beyond allowance thresholds.
Servicing & Repairs
We offer comprehensive servicing and repair solutions for all photocopier models, supported by a dedicated technical department with 40+ years' experience. Our engineers provide both on-site and workshop-based repairs, backed by a comprehensive inventory of genuine parts. The proactive maintenance system automatically detects equipment requirements, while our same-day response guarantee ensures minimal operational disruption for businesses.
Managed Print Solutions
Our managed print solutions optimise document workflows through tailored technology implementations. Businesses benefit from automated billing systems, secure print release features, and encrypted scanning capabilities. The service includes comprehensive training on advanced functions like digital document conversion and file size optimisation, with network integration support provided by our IT specialists during installation.
School Copiers
Designed specifically for educational institutions, our school copier programme offers free equipment provision with pay-per-use pricing models. The service includes DBS-checked technicians, flexible servicing schedules around school hours, and proactive toner replenishment systems. All machines feature A3/A4 functionality with secure user authentication, while dedicated support teams ensure uninterrupted document management during critical periods.
Photocopier Sales
We provide brand-new photocopiers with customisable finance packages and comprehensive service plans. Each sale includes professional installation, network integration, and user training on advanced features like automated document recognition. The machines feature multi-functional capabilities including high-capacity document feeding, secure print release, and digital conversion with email relay functionality, supported by ongoing maintenance contracts using genuine manufacturer parts.
People
Richard Coglan
Managing Director
With over 40 years' experience in the photocopier industry, Richard established the company after a successful career as a technical engineer. He has overseen two decades of growth while maintaining focus on customer-centric solutions and technical excellence.
Questions
What are the minimum rental terms for photocopiers?
All machines operate on monthly rolling contracts with one month's notice for cancellation.
Is toner included in rental prices?
Yes, all toners, parts, and servicing are included in the monthly rental fee.
What happens if I exceed monthly print allowances?
Additional pages are charged at 3.3p for colour and 0.33p for mono, based on automated meter readings.
Can I add finishing options to rental machines?
Yes, we offer stapling, folding, and additional paper tray options for all rental units.
Do you offer financing for machine purchases?
We provide finance packages through industry-leading providers for all new machine purchases.
Reviews (5)
Kieran Colwell
Jan 14, 2021
Report
Couldn't of had a better experience with the gents at Richard Coglan Ltd. Super knowledgeable in their field and transparent the whole way through. Their options to rent copiers as well as leasing allow small business like mine to get a head start without having to worry about providing years of accounts to get approved. Would recommend to anyone looking to obtain a copier fuss free for home or business.
Robert Harvey
Oct 25, 2018
Report
What a great find. We were looking for 6 photocopiers for our local offices around the county and we went out to tender as we were with a large national supplier who charged for everything and it left a bad taste every quarter when the invoice came for the service usage. These guys were not the cheapest but impressed immensely with the presentation they gave and the products they could offer using all the features we had not previously ever thought of using . The install was smooth with no problems even at one office with stairs they had the right machinery, they even brought the old one down the
Helen Bethel
Oct 01, 2018
Report
Really pleasant and professional company , nothing too much trouble with great value
I would recommend
I would recommend
Toni Hodges-Moore
Jul 12, 2018
Report
We needed a secure card system to help us comply with the new GDPR rules and regulations starting in May. These guys installed a system which is great value for money and has really made a difference. Would highly recommend as they provide a fantastic after care service.
Stock N. Lock Self Storage
Dec 09, 2016
Report
Very happy with Richard Coglan Ltd, they came in and installed our new photocopier, and set it up to print, scan and copy on our network, with ease and a friendly attitude. Many thanks Richard.
